Venue

Selecting the right venue is crucial to hosting a green event. Select action tasks that help you decide the best greenest venue to host your event. But it’s not just about selecting a green event space, set goals that help ensure you integrate green features of the venue into your event plan. 

Goal: Choose a Venue That Supports Green Efforts


     
 
   
                 
Select a Venue That Incorporates Green Building Design Principles 
Venue has incorporated natural lighting to save on electricity. 
    Venue uses energy efficient lighting, ENERGY STAR appliances and high efficiency HVAC systems.


 
  Venue is green certified in ENERGY STAR, a building certified by a green rating system, etc.
Ensure the venue has areas for parking bicycles.
       
                 
Select a Venue That Reduces Paper Waste
Dry-erase boards, chalk boards or electronic displays are provided rather than flip charts.   
  If meeting in a hotel, let them know you do NOT need blank pads of paper and pencils or pens for all participants. IF these items are needed, they can be requested on the spot.   

  Use a zero-waste facility
All water, coffee, tea, etc., is served from containers into reusable cups, glasses or mugs. No bottled water.         
                 
Consider Access When Selecting a Venue
Venue for the event is as close as possible to a majority of local attendees' homes.     
  Venue is close to (or within) the housing needs of visiting attendees.   
 
Ensure venue is fully accessible to participants of all abilities.        



Goal: Incorporate Green Factors at the Venue
 
     
   
 Use Sustainable Decorations
Choose items with recycled content that can be recycled by your local services. Do not use balloons. 
    Choose decoration materials that are reused or can be reused (e.g. placing flowers in mason jars for a table centerpiece). 
    Incorporate reused materials into decorations that can become attendee gifts or items in a fundraising auction, or that can be donated to a local charity or health care facility. 

                 
Manage Waste Collection        
Pair up recycling and landfill trash bins everywhere bins are placed. Ensure that all are properly signed with information about what goes in each kind of bin.  
  Incorporate compost bins into your waste stations if commercial composting is available in your area or arrange for a home composter to take flowers.   
  Assign a person to work each waste station to ensure proper distribution of items into landfill, recycling and compost bins. 
                 
Utilize Sustainable Energy for an Outdoor Event        
Minimize electrical needs in order to avoid the use of generators.   
  If a generator must be used, use a biodiesel generator  
  Incorporate a portable solar generator into your event. 
                 
Provide Sustainable Restroom Components for an Outdoor Event
Include accessible units in your order for portable toilets and hand washing stations for the event. Ensure regular staffing to restock restroom supplies.   
  Use recycled content paper towels and toilet paper in your portable toilet and hand washing area.   
  If you have access to a commercial scale composting service, collect paper towels for composting. 
                 
Protect the Outdoor Environment Surrounding Your Event
Ensure that parking does not damage the natural environment (e.g. there may be sensitive plant or animal life in the area or a need for erosion control).   
  When erecting structures (stages, booths, portable toilet areas) ensure that the natural environment is not damaged  
  Develop your event layout so that large vehicles and structures don't impact sensitive natural environments (e.g. root zones around tress, habitat on property edges, etc.) or cause erosion or other damage to the environment. 
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