2020 Green Living Festival Sponsor, Exhibitor & Vendor FAQs
The Green Living Festival staff from the EarthWays Center welcomes you as a registrant. This year the event will again take place at the Center for Home Gardening at the Missouri Botanical Garden with over 40 total expert exhibitors and vendors expected. We couldn’t do this event without your participation. Thank you!

Date/Time

Saturday, June 6, 2020 from 9 a.m.–4 p.m., rain or shine

Location

Missouri Botanical Garden
The Festival will take place at the Missouri Botanical Garden and be located primarily in the Center for Home Gardening and its surrounding gardens and grounds. This location will allow us to highlight Plant-Based Solutions for Sustainability and to take advantage of interpretive elements of the building to showcase green technologies. Picking up on previous years, the event will remain focused via a smaller overall footprint and take advantage of the indoor areas and classroom at the Center for Home Gardening.

Exhibitors/Vendors

Exhibitor areas will be primarily inside the Kemper Center. Because of heavy rain and weather in the past, we have successfully transitioned the main footprint of the event inside. Most exhibitors will have a 6′ × 4′ display space with one table and one chair inside the building instead of a tent outside. You will need to plan your booth/exhibit space accordingly.

Our local food court, children's activities, and yoga will be located outside on the surrounding grounds under tents. In the event of inclement weather, they may be relocated indoors as well.

Jump to:

General Information/Logistics
Necessary Documents
Cancellation Policy
Registration

These FAQs, along with detailed online registration instructions, are also available as a download.

General Information/Logistics

Schedule

Friday, June 5 (times TBA)
Load In. Note: Pre-event load in, as well as post-event break down, will be conducted as efficiently as possible since we have very little space for vehicular traffic. Assigned load in and break down timing and instructions are forthcoming.

Saturday, June 6

7–8:30 a.m. Set up. Booths must be set up and all vehicles removed by 8:30 a.m. NO EXCEPTIONS.
9 a.m. Festival and children's activities open to the public.
4 p.m. Festival closes. Early breakdown is prohibited! Participants may not leave before the Festival closes. No vehicles will be allowed to load out until 4:30 p.m. or assigned load out time.
4:30 p.m. We will assign load out times starting promptly at 4:30 p.m. (after a group photo is taken). Before leaving, please clean up your booth area. Please use recycling bins for cardboard (flattened), paper, glass, plastic and aluminum. Keep items clean, loose, and dry. Please do your part to keep recyclables out of the landfill or take items with you to reuse.

Booths/Tables

  • We expect 3,000–4,000 visitors at the Festival—wear your organization name badge!
  • You may sell items at your booth. We strongly encourage Green certified products (Green Seal, Forest Stewardship Council, Cradle To Cradle, ENERGY STAR, etc.).
  • Keep paper handouts to a minimum. Distribute information sustainably and collect guest information for electronic follow up.
  • WE WILL provide the number of tables listed with your sponsor or exhibitor level (additional tables are not available to purchase at registration).
  • IMPORTANT: TABLE LINENS WILL NOT BE PROVIDED. Please plan accordingly for your needs throughout the day.
  • NO BYO TENTS (only tents provided by event coordinators should be utilized).
  • Exhibitors are welcome to bring their branded table skirts, banners and signage provided they are contained within the parameters of the booth space confirmed by their registration level.
Amenities
  • Food (vegetarian, vegan, and gluten free options) and drinks will be available for purchase from our sustainability-minded food vendor. Please bring a refillable water bottle to utilize one of the hydration stations that will be available.
  • Cooking or barbecuing at your booth is not permitted.
  • Presentations and demos will be featured throughout the day. Please keep in mind that exhibitor booths must be staffed at all times if you are interested in attending one. Presentation schedules will be posted on this website.

Security

Exhibitors are responsible for securing all valuables. Missouri Botanical Garden (MBG) and EarthWays Center staff will not be responsible for the loss of any items due to theft. MBG will provide basic Garden patrolling and some light parking lot security during the Festival timeframe.

Cancellation Policy

In the event of a cancellation by an exhibitor, it is understood that the Missouri Botanical Garden reserves the right to reassign canceled booths without any obligations or refunds to the exhibitor. Exhibitors and vendors cancelling 30 days prior to the event will not receive a refund in consideration of expenses incurred. Exhibit space not claimed on the Friday set-up day reverts back to the Missouri Botanical Garden to be utilized at the discretion of show management.

Necessary Documents

Certificate of Liability Insurance

ALL Exhibitors and Vendors need to request a Certificate of Insurance naming Missouri Botanical Garden as an additionally insured entity.
  1. Submit request to your insurance agent. Event date: Saturday, June 6, 2020. 

  2. Email a copy of this certificate of insurance to jgorrell@mobot.org or mail to EarthWays Center, Green Living Festival, 4651 Shaw Blvd., St. Louis, MO 63110.

  3. Provide the Certificate of Insurance no later than Friday, May 15, 2020.
Registration

A document detailing the FAQs from this page, along with detailed instructions for online registration is available. Download Festival Sponsor, Exhibitor & Vendor FAQs.

Become a SPONSOR at the 2020 Green Living Festival!Download Sponsor Commitment Form


Become an EXHIBITOR or VENDOR at the 2020 Green Living Festival!

REGISTER ONLINE (preferred)
and pay by credit card
OR
Download a printable registration form and pay by credit card, check or be invoiced:
Download Exhibitor/Vendor Form

If after registration, your organization needs to pass along important updates, please contact Festival Coordinators immediately to address them.

REGISTRATION CHECKLIST:
Registration is final as follows:
  • Electronic Registration is completed
  • Full payments of all fees are received at the Garden
  • Certificate of Liability Insurance is received
  • Logo received if required (see sponsor benefits for details)

Thank you again for your support of the 2020 Green Living Festival. Feel free to contact us with any questions.

Joyce Gorrell
Sustainability Projects Manager & Green Living Festival Coordinator
(314) 577-0220
jgorrell@mobot.org 

Details

  • The Festival is scheduled for
    June 2, 3 and 4, 2021
  • This is a VIRTUAL event
  • Final registration deadline is May 21, 2021 

Become a SPONSOR at the 2021 Green Living Festival!Download Sponsor Commitment Form


Become an EXHIBITOR at the 2021 Green Living Festival!

REGISTER ONLINE (preferred)
and pay by credit card
OR
Download a printable registration form and pay by credit card, check or be invoiced:
Download Exhibitor Form

Important Downloads:

Exhibitor Online Registration Instructions
Exhibitor Booth Details


Quick Links:

Main 2021 Festival Page
Festival Archives
Sponsorship and Exhibitor Levels
2020 Event Summary