All vendors interested in selling plants or merchandise at the XIV International Aroid Conference must contact the organizing committee at firstname.lastname@example.org to enquire about space availability well in advance.
All accepted vendors must register and pay the conference registration fee using the conference registration system. Vendor registration includes full access to the conference, all coffee breaks and lunches included, vendor table and chair, and advertisement in the conference program.
1. All plants and merchandise sold at the conference should be Aroids, members of the plant family Araceae.
2. All living material for sale should be free from pests and disease, and identified by name.
3. All plant material offered must be nursery propagated. See the International Aroid Society statement on illegal wild collection for more information (http://www.aroid.org/society/wildcollection.php).
4. No plants listed on the website of Invasive and Exotic Species of North America (https://www.invasive.org) may be sold. As of 2022, they include Colocasia esculenta, Epipremnum pinnatum, Pistia stratiotes, Syngonium podophyllum and Zantedeschia aethiopica.
5. All vendors should contribute ONE item (either living plant or merchandise) to the Silent Auction to be held during the conference.
6. All plants and merchandise not sold must be removed from the conference venue by the vendor before the end of the conference (by Saturday afternoon at 5PM), or they will be disposed of.
7. Vendors are responsible for implementing their own credit card processing service and unless presented evidence that a customer is not required to pay Sales tax on their purchases, by Missouri State law you are required to collect 4.225% sales tax on the total amount of sale.
8. International vendors are responsible for obtaining phytosanitary certificates from their country of origin and import permits into the US before shipping and/or transporting their plants to the conference. For more information, visit the US Department of Agriculture website.
9. Vendors are responsible for obtaining and providing a COI (certificate of insurance) listing the Missouri Botanical Garden as an additional insured.
All vendors should be aware that in an open sales environment like this, plants, tags and/or merchandise might be occasionally misplaced. The Missouri Botanical Garden, the XIV International Aroid Conference, and its organizers do not assume any responsibility or liability for misplaced items.